You are inviting a potential sponsor to support a charity run.
**Question:**
You are organizing a charity 5K run to raise money for a local food bank. You want to invite a local business owner, Mr. Robert Tan, to become a sponsor. Write an email to Mr. Tan. In your email:
– Introduce the charity event
– Explain sponsorship levels and benefits
– Invite him to participate as a sponsor
**Model Answer:**
**To:** robert.tan@tanhardware.com
**Subject:** Sponsorship invitation – 5K Charity Run for the Downtown Food Bank
Dear Mr. Tan,
I hope this email finds you well. I am writing to invite you and Tan Hardware to sponsor the upcoming 5K Charity Run, organized by the Downtown Community Centre in support of the City Food Bank.
Last year, the food bank served over 10,000 meals to families in our neighbourhood, but demand has increased by nearly 40% this year. The 5K Charity Run aims to raise $50,000 to support their operations, and we are seeking local business sponsors to help us reach this goal. Your reputation as a community-minded business owner made you a natural choice for this invitation.
We offer three sponsorship levels:
Bronze ($250): Company name on event website and social media acknowledgement.
Silver ($500): Bronze benefits plus company logo on race day t-shirts and a banner at the start/finish line.
Gold ($1,000): Silver benefits plus a dedicated booth at the event, a 30-second mention during opening ceremonies, and recognition in our post-event press release.
The event will take place on Saturday, June 7th, starting at 9:00 AM at Riverside Park. We expect over 300 runners and 500 spectators. Sponsorship funds go directly to event costs and food bank operations – we are a registered charity and can provide tax receipts.
I would be happy to meet at your convenience to discuss this further or provide a sponsorship package with full details. Please let me know if you are interested, or if you would like to donate in another capacity, such as providing water bottles or gift cards for race prizes.
Thank you for considering this invitation to support our community.
Sincerely,
Amanda Chen
Event Coordinator, Downtown Community Centre